Administrative/Accounting Assistant


Job ID:



Mississauga, ON 


Administrative, Other


Negotiable – commensurate with experience.

Postal Code:


Employment Type:

Full Time



Job Description:

About Us:
We are a small public accounting firm in North Mississauga servicing primarily small to medium sized owner-managed businesses.  We offer a full range of professional services, including: Audits, Reviews & Compilations of Financial Statements, Tax & Estate Planning, Income Tax Compliance and Business Advisory Services.
Are you searching for full-time employment?  Do you enjoy a work-life balance?  Are you looking to grow your skills?  Do you have a minimum of 2 years’ experience? Are you an individual who places high value on teamwork, professionalism and exceptional client service?  If you answered “yes” to all of these questions, please consider this opportunity!

Position Responsibilities:
This is an excellent opportunity for a professional, dynamic, friendly and organized individual seeking a permanent full-time position in an administrative role. 
  • Portray a professional business image by promptly and courteously attending to the needs of our clients in person, through email/written correspondence and over the phone;
  • Keep track of upcoming client year ends and monitor deadlines;
  • Prepare for year-end by creating files for new clients, rolling forward corporate Excel files and tax returns, importing trial balances, engagement letters;
  • Manage all aspects of work-flow and client interaction during personal tax season, including: the electronic filing of all records and the assembly of personal tax returns;
  • Complete basic accounting and bookkeeping functions;
  • Proof-read and edit documents for grammar, spelling, punctuation, and format before release;
  • Format, edit and assemble client report package, including binding financial statements;
  • Maintain paper and electronic client files and ensure all related items are filed accurately and promptly;
  • Perform electronic archiving of year end files, prepare records for off-site storage, retrieve records when required, and other filing duties;
  • Manage the firm’s client data base by updating client records with personal and business contact information on an ongoing basis;
  • Document all office activities and administrator duties for the purpose of maintaining the office procedural manual;
  • Answer, screen and direct calls in a friendly and professional manner;
  • Take messages, schedule meetings and conference calls;
  • Greet and direct clients visiting the office;
  • Manage mail and courier arrangements;
  • Manage and shred confidential documents;
  • Maintain office supplies inventory;
  • Manage office equipment, related supplies & on-going maintenance;
  • Liaise with IT consultants, office cleaners, landlord, etc. as delegated;
  • Photocopy, scan, fax, print, organize and prepare documents;
  • Ensure the office is neat and tidy at all times, especially personal work space, client reception area, copy room and kitchen;
  • Suggest technology, technical, process, procedures improvements to enhance office efficiency;
  • Assist the professional staff as necessary on any and all duties assigned.

Job Requirements:

Skills & Attributes:
  • Business or Office Administration diploma;
  • A minimum of 2 years’ experience in a similar administrative position in an accounting or a  professional services firm;
  • Basic working knowledge, experience and understanding of accounting and bookkeeping concepts;
  • Proficient in MS Word and Excel with an aptitude to learn other software, relevant applications and technical/office equipment;
  • Ability to manage time efficiently, multi-task and meet multiple and/or unexpected deadlines in a fast-paced environment;
  • Ability to exercise sound judgment regarding confidential matters and time sensitive material;
  • Excellent interpersonal and customer service skills;
  • Attention to detail and solid communication skills – both written and verbal;
  • Positive outlook with an enthusiastic manner;
  • Organized self-starter with the ability to take initiative and work independently with minimal supervision;
  • Ability to make intuitive decisions and prioritize effectively.
Job Type: 
Permanent, full-time. 
Start date: September 3, 2019
Work hours:
8:30am – 5:00pm, Monday to Friday. 
When business needs arise, employees are required and agree to work beyond their normal workday or work week to fulfill the duties and responsibilities required for their role.  In recognition of this support of the business, and to promote a “work-life balance”, in addition to two weeks paid vacation, our firm is closed over the Christmas Holidays, and we operate on reduced work hours from June 1 – August 31.

We thank you for your interest, however, only those candidates who meet the requirements as described, will be contacted.

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