Bookkeeper / Office Coordinator

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Job ID:

461824

Location:

Mississauga, ON 

Category:

Accounting/Auditing, Administrative, Customer Service, NON PROFIT/Charity, Other
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Postal Code:

L5N6J3

Employment Type:

Full Time

Posted:

10.18.2021
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Job Description:

TorontoJobs.ca has partnered with a non-profit organization in the West End on their search for a Bookkeeper / Office Coordinator.

The organization provides support for women, Two-Spirit, gender queer, trans, and non-binary folks and their children experiencing any form of violence.

This role will require going to the office daily.

Responsibilities include:

Financial Administration

  • Prepare and process bills, invoices, accounts payable, budgets and other financial records according to established procedures including code, total, batch, enter, verify and reconcile transactions

  • Perform banking duties including deposits and credit card processing

  • Reconcile petty cash, verify receipts and the total of petty cash

  • Reconcile monthly corporate credit card statements, verify receipts and confirm authorization of expenses prior to payment

  • Maintain Supplier File Information Accounts

  • Reconcile accounts payable and receivable and assist with monthly bank reconciliations

  • Maintain records of expenditures by funding source and prepare reports as required

  • Assist Business Manager with preparation of monthly and quarterly financial reports

  • Assist with preparation for the annual financial audit

Payroll Administration

  • Process and administer payroll 

  • Determine pay and benefit entitlements for employees

  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions, union dues, insurance etc.

  • Compile statistical reports, statements and summaries related to pay and benefit accounts

  • Support the administration of the benefit plan including group insurance and RRSP

  • Prepares annual timebank reports for all permanent and contract employees

  • Provides oversight on staff time sheets, including developing summaries of accruals 

  • Prepares annual pay schedule on company website

 Administrative Support 

  • Support the work of the Business Manager through effective administration and organization including recordkeeping and filing, HR related and Funder related communication, etc.

  • Prepare correspondence, forms, charts, reports and other documents as requested by the Business Manager 

  • Pick up mail, timestamp and distribute accordingly

  • Support the ongoing improvement of finance, administrative and HR systems

  • Administer the Online Training Portal for staff and create and maintain monthly reports to track employee training modules

Technological and Operational Support

  • Conduct an annual technology needs assessment

  • Maintain processes and systems related to administration and technology

  • Assign technology to employees as required and ensure employees trained on use

  • Ensure that all information systems are adequate and resolve issues as they arise

  • Ensure appropriate back-up of agency data

  • Follow up on any issues related to technology, including, phones and computers troubleshooting

Human Resources Support 

  • Create, maintaining and update staff vacation time, sick time, comp time and float time accruals

  • Provide the Management Team and Program Supervisors with monthly and quarterly, staff vacation time, sick time, comp time and float time accruals reports

  • Assist with ensuring effective tracking, recordkeeping and reporting of employee data utilizing employee database systems and tools 

  • Assist with developing the internal HR policies, procedures, and systems in conjunction with the Business Manager to ensure effective HR practices that are consistent with relevant legislation

  • Prepare new employee employment letters and monitor probationary requirements

  • Maintain HR Software updates with timesheets  and train new employees on HR related Software 

  • Create and maintaining staff performance management tracking tool and provide monthly reports to the Manager of Program and Services

  • Meet with employees to complete the Exit Checklist on departure from agency, ensuring all assets returned as appropriate

  • Prepare vacation calendar and overview documents for the semi-annual vacation planning meetings

External Relations

  • Liaise as required with suppliers

Health and Safety

  • Understand and work according to agency Health and Safety guidelines

Other

  • Participate on agency committees/events as appropriate

  • Attend team meetings as required

  • Work in accordance with all agency policies and to support the mission, vision and values of the agency

  • Assist with other duties as required, from time to time, aiding with the efficient operation of the organization 

 

Job Requirements:

  • Knowledge of Accounting Standards and Principles required
  • Post-secondary education directly related to the position, or equivalent experience
  • Proficiency in SAGE 300, QuickBooks, ADP and Microsoft Office
  • A feminist, anti-racist and anti-oppression analysis of gender-based violence
  • Excellent verbal and written communication skills Strong administrative and organizational skills
  • Ability to take initiative, to manage multiple tasks with established deadlines and work effectively within a team 
  • Access to reliable vehicle and current driver’s license required
  • Available for occasional evening and weekend work as needed
  • Strong data entry skills
  • Preference will be given to a First Nations, Métis, Inuit or Indigenous person. 

To apply, email resumes@torontojobs.ca.
Company Info
TorontoJobs.ca Recruitment Division 6645 Kitimat Road, Unit 27
Mississauga, ON, Canada

Phone: 905-812-5627
Web Site: www.TorontoJobs.ca

Company Profile


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