Facilities Coordinator

Our client, a property management company located in Markham, is currently looking to add a Facilities Coordinator to their team!

The Facilities Coordinator is responsible for managing the day-to-day activities to support all property managers, various facilities, and projects.The coordinator uses the company's facility management technology system to process and assign work requests and coordinates On-demand repair services, scheduled maintenance, emergency requests, and projects of all buildings and properties.

Responsibilities:

• Manage contractor and service provider relationships including contractor compliance
• Responsible for processing and assigning service requests to contractors and service technicians
• Responsible for scheduling all tasks related to property maintenance
• Manage and follow up on work progress and completion
• Manage contractor and service provider trade certificate, insurance, and worker compensation certificate.
• Address emergency requests in a timely manner
• Ensure all priority work orders are address and completed as assigned
• Monitor the work order management system for all incoming service request
• Review and monitor day-to-day contractor performance, and project completion.
• Create purchase orders, processes invoices, and ensures vendors are paid in an accurate and timely manner
• Obtain and process contractor quotes and proposals
• Report monthly on KPIs related to work order performance
• Provide support to property managers as required
• Serve as the point of contact for suppliers, sub-contractors, and clients for the coordination of services
• Keep clients informed regarding work progress
• Perform other duties as assigned