Administrative Assistant

Our client, based in Vaughan,ON is a boutique consulting firm that specilaizes in helping clients obtain goverment funding.  They are growing and are looking to add an Administrative Assistant to their team.  Please note that this is an "In-offce" role.

POSITION SUMMARY:
In addition to the key responsibilities noted below, the Administrative Assistant is responsible for Documentation and Project Support for each client engagement.  

REPORTING RELATIONSHIPS AND KEY INTERFACES:
The Administrative Assistant will report directly to the President and interface directly with other members of the service team and clients.

KEY RESPONSIBILITIES:

• Directing all incoming calls to the appropriate personnel
• Printing and preparing sales packages
• Preparing tax files for processing using Taxprep and excel software
• Processing all Rebate Applications
• Maintaining office supplies
• Update database in Salesforce to prepare for sales department calls
• Mailing/emailing, companies and clients when needed
• Filing, photocopying, faxing whenever necessary
• Use good business practices (co-operative, congenial, polite, courteous and honest) in all business activities
• Must abide by all safety guidelines as posted and/or communicated in the industrial establishment where he/she may be working, and must report any accidents, however minor, to a supervisor or manager.
• Must ensure all records within her responsibility conform to the quality required.
• Identifies and report any problems to the appropriate manager.

REQUIRED SKILLS AND CAPABILITIES:

EDUCATION AND/OR EXPERIENCE
The position requires completion of University/College, related certification or equivalent work experience.

SKILLS

• Strong communication skills (written and verbal)
• Organization and time management skills. Ability to work within project timelines with limited supervision
• Able to use Microsoft office suite and products (training will be provided on other software used)
• Minimum typing speed of 60wpm