Key Job Functions
The bookkeeper is a one-person department responsible for all accounting functions and activities for a retailer.
Primary duties include daily reconciliations, payroll administration, remitting payments, preparing monthly and year-end financial statements, and meeting all compliance/reporting/regulatory requirements.
Working Conditions
This is a permanent full-time position.
It is a hybrid workplace, split between the company’s Hamilton head office and working from home. The schedule is flexible within typical business hours.
Work is not expected on evenings/weekends/holidays, except as required to complete regulatory submissions and year-end filings. The role includes performing repetitive routine accounting functions and taking the initiative to identify and resolve related issues.
Duties & Responsibilities
Daily
· Download bank statement and reconcile previous day’s transactions
· Upload previous day’s bank transactions into Account Edge
· Prepare short-term cash flow estimates
· Reconcile deliveries
· Reconcile transactions (debit and credit card payments)
· Reconcile cash payouts and reimbursements
· Pay invoices via e-transfer (0-5 per day)
· Respond to emails (10-20 per day)
· Interact with head office/store staff/vendors/suppliers by phone and email
· General office administration
Weekly
· Review store audits and inventory variance reports
· Reconcile Ontario cash deposits
· Complete miscellaneous projects and assignments for head office
Bi-Weekly
· Payroll (approximately 25 employees)
· Process head office expense reports
· Issue cheques to vendors/suppliers
Monthly
· Month-end bank account reconciliation (outstanding payments)
· Month-end POS reconciliations (GL activity)
· Accruals for payroll, licences/permits, and insurance
· Submit draft P&L and revise based on feedback; complete balance sheet
· Group insurance premiums
· File GST remittance with CRA
· Maintain master list of licences/permits (30/60/90-day reminders)
· Submit compliance report to bank
Quarterly
· Remit Ontario Employer Health Tax
· Complete Statistics Canada questionnaire
· Identify and implement improvements to reconciliation/accounting/auditing systems
Annually
· Submit Workers Compensation projections
· Complete year-end financials and tax return with accountant (March-May)
Primary Contacts
· Head office staff and Store Managers
· Government agencies (CRA, Service Canada, Ministries of Finance, provincial/territorial ESA)
· Bank Account Manager
· Provincial/territorial regulatory bodies
· Landlords and utility companies
· Vendors and suppliers
Personal Suitability
- Sound judgement (integrity, discretion, confidentiality)
- Excellent verbal and written communication skills (in person, phone, email)
- Ability to work independently, set priorities, and manage time effectively
- Strong attention to detail; pride in accuracy
- Analytical; good problem-solving skills
- Embraces new technologies and computer programs/platforms
- Ability to professionally represent the company to regulators, government agencies, bank, insurance
