Assistant Payroll Manager

Key Responsibilities:

• Team Leadership:
  • Lead, mentor, and support a busy team of payroll administrators, fostering strong team-building and motivational skills.
• Payroll Processing & Audit:
  • Audit and balance payroll data prior to processing.
  • Manage full-cycle biweekly payroll processing for all pay structures
  • Oversee the maintenance of the time & attendance tracking system.
• Reporting & Inquiries:
  • Issue Records of Employment (ROEs) and prepare payroll reports as requested.
  • Respond promptly and effectively to payroll inquiries from various operational sites, providing timely solutions.
• Collaboration & Compliance:
  • Work collaboratively with multiple departments to ensure seamless payroll operations.
  • Ensure adherence to federal, provincial, and local payroll, wage, and hour laws and best practices.
  • Maintain accountability for the overall quality of payroll work, including some accounting functions.
  • Assist with additional payroll duties as assigned

Experience and Qualifications:

• Experience:
  • Extensive knowledge of payroll functions, including preparation, balancing, and control, with 5+ years in a supervisory capacity.
  • 2-5 years of high-volume payroll experience (processing payroll for 500+ employees weekly) in a multi-jurisdiction environment.
  • Experience with multi-jurisdictional payroll systems is essential.
• Technical Skills:
  • Proficiency in payroll systems
  • Advanced Excel skills, including VLOOKUP, pivot tables, data manipulation, and analysis.
• Core Competencies:
  • Excellent organizational skills and meticulous attention to detail.
  • Strong analytical, problem-solving, and planning abilities.
  • Exceptional interpersonal and communication skills with the ability to manage confidential and sensitive employee files.
  • A proactive, roll-up-your-sleeves work ethic with a demonstrated ability to multitask and meet deadlines under pressure.
  • A collaborative self-starter with strong leadership skills and the ability to work independently.
• Process Improvement:
  • Familiarity with process improvement principles, methods, and practices.

Education and Certifications:

• A degree in Payroll, Accounting, Human Resources, or a related field is required.
• Possession of a professional certification (e.g., CPM) is preferred, or the candidate should be actively working towards obtaining it.
• Bilingual proficiency in French is preferred

Additional Information:

• This role involves handling confidential information and sensitive employee records.
• A background check will be required as part of the hiring process.
• Competitive compensation and benefits package